Previewing and Printing Reports

The report preview toolbar enables you to view and print the current report. The forward and back arrow icons allow you to sequentially move through the pages of the report in preview mode. The first and last arrow icons enable you to immediately jump to the first or last page of the current report in preview mode. The counter will indicate the number of the currently displayed report page. If you decide you wish to print the report, click the Print Report icon. You will be able to see which printer the report will be sent to and you can indicate the pages you wish to print. If you want to select a different printer, select Print Setup. Under Print Setup you have two choices, Printer Options and Printer Preferred:

 

• Printer Options allows you the flexibility to direct a single report to a different printer at the time of printing. For example, if there is a lengthy report running on the default printer you could select a different printer to print the report. The temporary printer is for that specific print job only, however, and will not change the default printer; if you printed another report the printer to which that report was initially directed would again revert to the Windows system default printer.

 

• Printer Preferred allows you to select a printer as the default printer for Avitar Tax Collect on each specific workstation. When selected, this option sends all printing from the Avitar Tax Collect program on that specific workstation to the Preferred Printer. However, it does not change the Windows default printer. For example, a workstation used for posting payments and issuing receipts may use one printer and the same workstation uses another printer for Microsoft Word document printing.

 

Depending upon your screen’s resolution, the report may or may not be legible when it is first displayed in the preview mode. You can zoom in or out on the current report by selecting a new zoom factor from the dropdown list of percentages. The report will always appear at 100% initially, however, it may be necessary to set the zoom factor to 150% or higher to actually read the report in preview mode. Note that the zoom factor has no effect on the final print of the report, only on the way in which it is displayed in preview mode. Also note that depending upon your resolution and system fonts, some labels or values may appear truncated in preview mode at higher zoom factors. However, the report should be fine when printed – this is only a display issue with some screen resolutions.

 

If you need to locate a specific record within the report, on the preview toolbar, click on the Search Text icon (pictured with the binoculars). Type the name or value for which you are searching in the search text box and click on the Find Next button. Avitar Tax Collect will search the report for the string entered in the text box. Any matches will be highlighted with a red rectangle in the preview window. To keep searching, just continue pressing the Find Next button. If the text is not found, you will receive a message indicating no results were found.

 

Once you have previewed or printed a report, you can close the report preview window by clicking on the standard close button (pictured with an “X”) in the control box in the upper right corner of the report form.